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Administrative Assistant / Front Desk

At Codifyd, we transform the way B2B distributors and manufacturers leverage the digital landscape. With a product content-centric approach, we create a failsafe system for organizations to manage complex data and information required in today’s digital commerce marketplace. Our digital transformation services and AI technologies enable operational efficiency for B2B organizations and their channel partners, while providing a superior research-to-purchase experience for end users and financial growth for sellers.

The Codifyd team is comprised of bright, talented, and experienced professionals working in a fast-paced culture where every team member has autonomy and responsibility.  We value innovative thinking, elegant and pragmatic design, exceptional team chemistry, and innate passion to make an impact.

Job Description:

We are seeking a responsible part-time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The right candidate will be friendly, outgoing, and can learn quickly and multi-task while staying organized. Being flexible and willing to assist in areas with little knowledge and direction will help someone be a rock star in this role.

Job Responsibilities:

  • Greet and direct all visitors, including vendors, clients, job candidates, customers, associates, etc.
  • Receive, screen all incoming phone calls and connect them to appropriate personnel, take and relay messages, provide information to callers
  • Help each person who approaches the front desk with a query
  • Provide clerical and administrative support to the management and HR team
  • Tidy and maintain the reception and office general areas
  • Collect and distribute mail, coordinate the shipment of express packages via appropriate sources
  • Track /handle employee birthdays and anniversaries (including letters of congratulation and monetary gifts)
  • Track/record employee PTO
  • Reconciling expense reports
  •  Maintain a filing system
  • Update and maintain email groups in Google
  • Administer company conferencing system
  • Assist in event planning and miscellaneous support tasks
  • Assist HR in recruiting, onboarding and employee maintenance
  • Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Monitor visitor access by registering guests with the building and maintain security awareness
  • Scheduling and coordinating meetings, interviews, events, travel and other similar activities
  • Monitor and maintain office supply inventory for the office and reception area
  • Performing multifaceted general office support
  • The above is not intended as the exclusive listing of job duties for this position. Position may require other duties as assigned.

The hours of the position are Monday through Friday from 9:00 am – 2:00 pm with flexibility to start or end later occasionally


  • 2-4 years of Office Assistant/Receptionist experience
  • The ability to learn quickly
  • Proficiency in MS Office
  • Excellent communication skills
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational and planning skills
  • Stable work history
  • High school diploma or equivalent; college degree preferred

Preferred Administrative skills & proficiencies:

  • Professionalism
  • Problem Solving
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience
  • Experience is a small office environment
  • Knowledge or experience in Human Resources
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